Visitor Code of Conduct
AI WEEK is a meeting place dedicated to artificial intelligence and innovation, fostering discussion, exchange and collaboration. Our goal is to provide all participants with a positive experience in a welcoming, safe and respectful environment.
This Code of Conduct sets out the rules of behaviour to be followed throughout the event and applies to all participants, including visitors, exhibitors, speakers, journalists, partners and guests.
1. Respect and Inclusion
All participants are expected to behave respectfully towards others, without discrimination based on gender, age, background, nationality, religion, disability, sexual orientation or any other personal characteristic.
AI WEEK promotes an open and inclusive environment in which everyone can participate freely and feel comfortable.
2. Unacceptable Behaviour
Any behaviour that may compromise the safety, well-being or dignity of those present will not be tolerated, including:
- Harassment, intimidation, threats or physical assault.
- Discriminatory behaviour or offensive language.
- Unwanted physical contact.
- Harassing or repeatedly disruptive behaviour.
- Conduct that may endanger oneself or others, including conduct resulting from alcohol abuse or substance use.
3. Behaviour During the Event
During AI WEEK, all participants are expected to:
- Show respect towards speakers, moderators, exhibitors and fellow participants.
- Avoid interruptions or any behaviour that may disrupt presentations and sessions.
- Respect session schedules and access instructions.
- Follow the instructions provided by the event staff.
4. Badges and Wristbands
Badges and wristbands are personal and non-transferable. Both must be kept safe and worn or presented throughout the event, upon request by authorised staff.
To access the event on any day after the first, participants must present both their badge and wristband.
In the event of loss, damage or breakage, participants must contact the reception desk for assistance and information regarding replacement procedures.
5. Access for Minors
Minors may attend AI WEEK only when accompanied by a parent or legal guardian.
Access conditions vary according to age:
- Children under 2 years of age: may enter free of charge, without the need to purchase a ticket, provided they are accompanied by a parent.
- Children aged 2 and above: must hold a valid admission ticket and be accompanied by a parent or legal guardian throughout their stay at the event.
Parents or legal guardians are responsible for minors throughout their participation in the event and must ensure their supervision and compliance with this Code of Conduct.
6. Photography, Video and Audio Recordings
Photography, video recording and audio recording during the event must comply with the instructions and any authorisation requirements established by the organisers.
Unauthorised recording of speeches, presentations or confidential content is prohibited. The improper use of images or recordings, or any use that infringes upon the rights of the individuals involved, is also prohibited.
The organisers may take photographs and record videos for event communication and promotional purposes, in compliance with applicable legislation and privacy notices.
7. Promotional Activities and Distribution of Materials
Promotional and commercial activities, as well as the distribution of advertising materials, are permitted exclusively in areas and under the conditions authorised by the organisers.
Promotional or sales activities outside authorised areas are not permitted.
8. Use of Facilities and Equipment
All participants are required to use the venue, furnishings and equipment appropriately and responsibly.
Participants must respect restricted areas, exhibitors' stands and spaces designated for event activities, avoiding any behaviour that could cause damage or interfere with the smooth running of the event.
9. Technology and Systems
Unauthorised access to devices, computer systems, networks or technological infrastructure within the event venue is prohibited. Tampering with such systems or interfering with their operation is also strictly forbidden.
Equipment and demonstrations provided by exhibitors must be used in accordance with the instructions given by the staff in charge.
10. Health and Safety
To ensure everyone's safety, participants must comply with the safety regulations of the host venue and follow all instructions provided by AI WEEK staff.
Any health-related measures in force at the time of the event must be observed in accordance with the instructions communicated by the organisers and the host venue.
The following are strictly prohibited:
- Bringing weapons, dangerous objects or illegal substances into the venue.
- Entering restricted areas or areas not open to the public.
- Using devices or equipment that may interfere with the networks, systems or equipment present at the venue.
Smoking is prohibited inside the exhibition halls and service areas, including restaurants, bars, offices and conference rooms. This prohibition also applies to electronic cigarettes and similar devices. In outdoor areas, participants must comply with the signage and regulations established by the host venue.
11. Animals
Animals are not permitted inside the event venue, with the exception of guide dogs and assistance animals, whose access is guaranteed in accordance with applicable legal provisions.
12. Lost Property
AI WEEK shall not be held responsible for the loss, theft or damage of personal belongings left unattended within the event venue.
Lost or found items may be handed over to AI WEEK staff, host venue personnel or at any designated information points.
For information or to report lost property, participants may contact AI WEEK staff or personnel at the host venue.
13. Sustainable Behaviour
Sustainability initiatives play an important role in ensuring an excellent all-round event experience. During in-person events, participants are encouraged to:
- Consult and follow local guidelines on sustainable travel and the use of reusable food and beverage containers.
- Use the recycling and waste disposal facilities provided.
14. Respect and Consideration Online
All the standards and expectations outlined above also apply to our digital platforms and community websites.
Content, posts and comments shared or created must not include:
- Accusatory, negative or destructive comments about other participants or the event.
Any content deemed to violate these rules may be deleted or removed without prior notice.
15. Reporting Violations
Anyone who witnesses or is involved in behaviour that does not comply with this Code may report it to AI WEEK staff or to the organisers present at the venue.
All reports will be handled carefully, with due consideration for the individuals involved and the circumstances reported.
16. Compliance with the Code and Disciplinary Measures
The organisers reserve the right to take action in the event of any violation of this Code or any behaviour that compromises safety, respect for others or the smooth running of the event.
Depending on the seriousness of the situation, measures may include a formal warning, removal from the event or, where applicable, revocation of admission rights, without entitlement to a refund.
Should any behaviour potentially constitute a violation of the law, the organisers may refer the matter to the relevant authorities.
17. Code of Conduct for Digital Events
Participation in AI WEEK digital events and the use of platforms and tools provided by the organisers require compliance with the following rules:
Registration and Accounts: Users must provide truthful and up-to-date information. Login credentials are personal and must not be shared or transferred to third parties.
Online Behaviour: Offensive, discriminatory or unlawful content or behaviour, as well as any conduct that infringes upon the rights or dignity of others, is prohibited.
Content and Intellectual Property: Users are responsible for any materials they upload or share and must hold the relevant rights and authorisations. Copying, reproducing or distributing AI WEEK content or third-party content without authorisation is prohibited.
Cybersecurity: Any attempt to gain unauthorised access, compromise the operation of the platforms, upload files containing viruses or malware, or use tools to extract data and content without authorisation is strictly prohibited.
Interactions Between Users and Exhibitors: The digital tools provided by AI WEEK to facilitate contact between participants and exhibitors must be used appropriately and respectfully. Any agreements or negotiations between the parties shall be managed directly by the parties involved.
Use of Platforms: Users must use digital services in accordance with the applicable terms and procedures, avoiding any activity that could compromise their operation or restrict access for other participants.
In the event of a violation of these provisions, AI WEEK reserves the right to remove non-compliant content and suspend or revoke access to its platforms and digital activities.
Thank you for helping us make AI WEEK a meeting place rich in innovation and discussion, built on mutual respect towards everyone.
